Run the studio from one desk.
Memberships and billing, classes and appointments, check-in, the shop, campaigns and payroll, kept on one member record for a single studio or a group of locations.
Payments go straight to your studio's own account.
One bill. Everything on it.
The same member record feeds the schedule, the till, the pay run and the report, so nothing is typed twice.
Built for the way you teach
All kinds of studio
Every job, handled
Bookings, money, follow-ups and numbers. The product does the chasing, the reminding and the recording, so you do not.
Run the floor
- Scheduling A timetable that builds itself, fills itself and tidies up after itself.
- Appointments One-to-one bookings that only offer times that are really free.
- Rooms and resources Rooms, courts and equipment that can never be double booked.
- Check-in Scan a pass and see at once whether they can come in, and why not.
- Members Every member, membership, visit and note in one place.
- Multiple locations One business, many studios, each with its own world.
- Waivers and forms Waivers, contracts and health forms signed once, stored properly and asked for again when due.
- Team and permissions Invite your team, give each person the right access and see what they did.
- Courses and workshops Sell a whole course or workshop once and track every session for every student.
Get paid
- Memberships and plans Recurring memberships, passes and class packs that bill on time and follow your rules.
- Payment recovery Failed payments chased for you, politely, until the membership is paid.
- Invoices and tax Numbered invoices, tax handled per location, and a report ready for filing.
- Point of sale A fast till for retail, with stock, tax, gift cards and refunds that put things back.
- Gift cards and promo codes Sell gift cards, run promo codes, and see exactly who used what.
- Payroll Instructor pay worked out from the classes they actually taught.
Grow
- Leads and sales Every enquiry captured, followed up and turned into a member.
- Campaigns Email, text and push to exactly the right members, in a few clicks.
- Automations Follow-ups, reminders and win-backs that run themselves.
- Referrals Members bring their friends, and the rewards run themselves.
- Reviews and NPS Ask after every visit, fix problems fast, show off the praise.
- Booking widgets Put your timetable, plans and enquiry form on any website.
- Studio website A booking site for each location, ready the day you start.
Know your numbers
- Reports Revenue, retention, attendance and leads, in one honest view.
- Activity log A plain-English record of who did what, and where.
- Command palette Press Cmd or Ctrl and K to jump anywhere or create anything.
Your brand online
- Member portal Members run their own account, so your front desk does not have to.
- Notifications Email, text, push and in-app, sent on time and never at 2am.
A day, ticket by ticket.
Every class is a ticket with numbered places. Book one, give it back, watch the count move: the desk sees exactly what you see.
31 booked
Sample day, Downtown. Click a box to book a place, the last booked one to give it back.
Nothing disappears. It gets stamped.
The desk never guesses and never quietly deletes. Every refusal says why, and every ended record keeps its history.
Sample records.
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Refused
Check-in, 09:12
Past-due membership at the door.
The desk shows the reason in words, and a manager can override it.
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Void
Membership, cancelled
Ended on the 14th, history kept.
Cancelled memberships stay on the record with their invoices and visits.
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Paid
Gift card, at the till
Balance spent on a 10-class pack.
The sale and the card balance change together, or not at all.
Every key has an owner.
Four roles, each limited to the locations you choose. What a person can open is decided on the server, and every change lands in an activity log.
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Owner
- Members
- Plans
- Schedule
- Check-in
- Shop
- Campaigns
- Payroll
- Reports
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Manager
- Members
- Plans
- Schedule
- Check-in
- Shop
- Campaigns
- Payroll
- Reports
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Front desk
- Members
- Plans
- Schedule
- Check-in
- Shop
- Campaigns
- Payroll
- Reports
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Instructor
- Members
- Plans
- Schedule
- Check-in
- Shop
- Campaigns
- Payroll
- Reports
can change it can look
Open the desk.
Create your studio on TimetableOS, add a location, and sell your first plan today.
Start your studio